Administrative Support Intern

ABOUT THE INTERNSHIP

WaterAid Tanzania is part of the global WaterAid federation, working to improve access to clean water, sanitation and hygiene for communities. The organization is committed to creating lasting change through collaboration, innovation, accountability and inclusion.

The Administrative Support Internship offers an opportunity to gain practical experience in office administration, front desk operations, logistics coordination, travel arrangements and procurement support. The intern will work closely with WaterAid Tanzania staff and contribute to maintaining an efficient and professional office environment.

KEY RESPONSIBILITIES

• Welcome visitors and manage front desk operations professionally.
• Handle inquiries received via phone, email and in person.
• Route incoming calls and mail to appropriate staff.
• Monitor office supplies and consumables inventory.
• Support meeting room setup and office cleanliness activities.
• Assist with staff travel planning, bookings and itineraries.
• Provide logistical support for meetings, workshops and events.
• Support procurement documentation and bid collection.
• Assist in collecting and comparing supplier quotations.
• Help prepare purchase requests and procurement documents.
• Track orders and follow up with vendors on deliveries.
• Support inventory management and stock records.
• Assist with calendar management and meeting logistics for the Country Director.
• Follow up and track action points for the Country Director.
• Promote WaterAid's commitment to equity, inclusion and safeguarding.

QUALIFICATIONS AND REQUIREMENTS

• Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.
• Basic understanding of procurement and logistics coordination.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proficiency in Microsoft Office applications (Word, Excel and Outlook).
• Ability to handle confidential information responsibly.
• Willingness to learn and work in a fast-paced environment.

WHAT YOU WILL GAIN

• Daily stipend to support transportation and lunch during workdays.
• One day off for every month worked.
• Practical experience in administration, logistics and procurement support.
• Exposure to a global development organization.
• Learning and growth opportunities within a supportive work environment.

ABOUT THE ORGANIZATION

WaterAid is a global federation working toward a world where everyone, everywhere has access to clean water, decent sanitation and good hygiene by 2030. WaterAid Tanzania works alongside communities, partners and stakeholders to improve water, sanitation and hygiene services and support sustainable development goals.

HOW TO APPLY

Apply through the employer's official application process by clicking the Apply button on the vacancy announcement.

Required Documents:

• Curriculum Vitae (CV)
• Cover Letter

Application Deadline: 18 September 2026 at 18:00 PM Tanzania Time

Important: Only shortlisted candidates will be contacted.