Project Coordinator, Internship

Location: Remote | Type:  Paid Internship | Reports to: Head of Programmes

About Imara Leadership Initiative 
Imara Leadership Initiative is a purpose-driven leadership organisation committed to empowering communities and advancing ethical, inclusive and transformative leadership. We work at the intersection of good governance, gender equality, health, economic empowerment, peacebuilding and climate action to strengthen communities and create pathways for sustainable development. We are a young, ambitious and growing multi-country team, currently operating across Ghana and Tanzania, bringing together diverse leadership, expertise and locally driven solutions. As we scale our leadership platform, we remain focused on building a generation of leaders and institutions equipped to drive meaningful change locally, nationally and across Africa.

Purpose of the Role
The Project Coordinator Intern will support the effective planning, coordination, implementation and documentation of Imara Leadership Initiative’s programmes and projects. The role provides practical exposure to project management, stakeholder engagement, programme administration, research, communications, monitoring and reporting and event coordination. The position is suited to a highly organised, proactive, and collaborative candidate who can manage multiple priorities, work across teams and contribute meaningfully to projects focused on leadership, youth, women, peace and security, health, climate resilience, and civic engagement.

Principal Responsibilities

• Project Planning and Coordination: Support the planning and implementation of assigned projects, including workplans, timelines, activity schedules, deliverables, task allocation, and coordination with relevant teams and partners.
• Programme Administration and Delivery: Support day-to-day project activities, ensuring that planned activities, meetings, workshops, trainings, and events are well coordinated and delivered in accordance with approved plans and timelines.
• Stakeholder Engagement: Support engagement with project partners, government institutions, civil society organisations, youth and women-led organisations, volunteers, consultants, and other stakeholders. Maintain stakeholder databases, contact lists, invitations, and engagement trackers.
• Meetings, Events and Logistics: Assist with the coordination of project meetings, trainings, workshops, conferences, webinars, and other programme activities, including agendas, participant registration, materials, logistics, attendance records, minutes, and action trackers.
• Monitoring, Reporting and Documentation: Maintain project trackers and documentation; support the collection, organisation, and verification of programme data; prepare activity summaries, progress updates, meeting notes, and other project reports.
• Research and Knowledge Support: Conduct desk research on relevant policy, programme, and thematic issues; support the preparation of briefs, concept notes, presentations, background papers, and other knowledge products.
• Communications and Visibility: Support project communications and visibility activities, including preparation of social media content, newsletters, project updates, success stories, event materials, and documentation of project activities.

• Recent university graduate ( *graduated between 2023- 2026) , the role is designed to prepare the applicant for the job market.
• Strong academic background, ideally in project management, international development, international relations, public policy, political science, social sciences, communications, business administration, or a related field.
• Demonstrated interest in development, leadership, youth and women empowerment, peace and security, health, climate resilience, governance, civic engagement or related areas.
• Strong organisational, coordination, time-management, and administrative skills, with excellent attention to detail.
• Strong written and verbal communication skills, stakeholder engagement abilities, and a collaborative working style.
• Ability to work effectively with diverse teams, partners, volunteers, and stakeholders across different levels and background.
• Proficiency in Microsoft Office, Google Workspace, and digital collaboration tools is required. Knowledge of project management, CRM, communications, or data management tools is an advantage.
• Fluency in English is required, proficiency in Swahili is strongly preferred.

Operating Standards & Ways of Working
Imara Leadership Initiative operates in a dynamic, impact-driven environment where projects often involve multiple stakeholders, tight timelines, and changing priorities. The intern selected for this role will be expected to demonstrate initiative, responsiveness, professionalism, and a strong commitment to delivering quality work.

Working Across the Organization

• Collaborate effectively with programme, communications, operations, research, finance, and leadership teams.
• Support coordination across projects and contribute to a positive, inclusive, and solutions-oriented working environment.
• Maintain professional relationships with internal and external stakeholders at all levels.

• Deliver high-quality work within agreed timelines and proactively follow up on outstanding tasks.
• Take ownership of assigned responsibilities and seek clarification or support when required.
• Adapt quickly to changing project priorities and operational demands.

• Consistent and high-quality support to the planning and delivery of assigned projects;
• Timely coordination and follow-through on project activities, meetings, events, and action points;
• Well-maintained project trackers, documentation, stakeholder records, and reporting materials;
• Meaningful contribution to project research, communications, monitoring, reporting, and knowledge products;
• Demonstrated initiative, reliability, professionalism, teamwork, and ability to work under competing priorities; and
• Clear understanding of Imara Leadership Initiative’s programmes, institutional priorities, and commitment to sustainable leadership and social impact.