Toto Kids Clothing Company is a children's clothing brand in Tanzania. Toto Kids seeks to recruit a Finance and Administration Officer for its shops located in Dar es Salaam.
The Finance & Administration Officer is responsible for managing the company’s financial records, ensuring tax compliance, overseeing administrative functions, supporting payroll administration, and providing accurate financial information to management. The role plays a critical part in maintaining strong internal controls, regulatory compliance, and efficient day-to-day business operations.
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Key Responsibilities
Finance & Accounting
· Maintain accurate and up-to-date accounting records.
· Record daily sales, purchases, expenses, and bank transactions.
· Prepare monthly, quarterly, and annual financial reports.
· Perform bank reconciliations and cash flow monitoring.
· Manage accounts payable and accounts receivable.
· Monitor company budgets and expenses.
· Support inventory accounting and stock reconciliation.
· Ensure proper filing and safekeeping of financial documents.
Tax Compliance
· Prepare and submit VAT, PAYE, withholding tax, and other statutory returns.
· Ensure compliance with Tanzania Revenue Authority (TRA) requirements.
· Maintain accurate tax records and supporting documentation.
· Coordinate with external auditors and tax consultants during audits and reviews.
· Monitor tax deadlines and ensure timely payments and filings.
Payroll & Human Resources Administration
· Prepare monthly payroll and employee payment schedules.
· Maintain employee records and personnel files.
· Administer statutory deductions and employee benefits.
· Support recruitment, onboarding, and staff administration processes.
· Monitor staff attendance and leave records.
Administrative Duties
· Manage office administration and procurement activities.
· Coordinate utility payments, licenses, permits, and insurance renewals.
· Maintain company assets and administrative records.
· Support management with operational reporting and documentation.
· Ensure compliance with company policies and procedures.
Internal Controls & Compliance
· Implement and maintain financial controls to safeguard company assets.
· Verify accuracy of transactions and supporting documents.
· Assist in developing and improving financial and administrative procedures.
· Ensure compliance with applicable laws, regulations, and company policies.
Qualifications:
Education
· Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Professional Qualifications
Preferred:
· CPA (Tanzania) - Completed or Part Qualified.
· ACCA - Completed or Part Qualified.
Experience
· Minimum 3 years of experience in accounting, finance, or administration.
· Experience in retail, trading, distribution, or FMCG businesses is preferred.
· Demonstrated experience in tax compliance and statutory reporting.
· Experience using accounting software such as QuickBooks, Sage, Zoho Books, or similar systems.
Required Skills
· Strong knowledge of accounting principles and financial reporting.
· Good understanding of Tanzania tax laws and TRA compliance requirements.
· Advanced Microsoft Excel skills.
· Strong analytical and problem-solving abilities.
· Excellent organizational and record-keeping skills.
· High level of integrity, confidentiality, and professionalism.
· Ability to meet deadlines and work independently.
· Strong communication and interpersonal skills.
How to Apply
Please send your application, including an updated CV with contacts of three professional referees, a cover letter, and copies of academic and professional certificates, to totokids20@gmail.com by June 30, 2026.
Kindly note that only successful candidates will be contacted
