A growing company operating in the fast-moving consumer goods, electrical appliances, solar power products, distribution and retail sectors is seeking an experienced HR Officer to join its team in Dar es Salaam.
This is a hands-on position responsible for managing the full employee lifecycle, including recruitment, onboarding, performance management, employee relations, payroll coordination, attendance, leave, training, disciplinary processes, staff welfare and employee separation.
The opportunity is suitable for an experienced HR professional who can work independently, build reliable people-management systems and support sales teams, warehouse employees, technicians, drivers, field personnel and office-based employees.
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Position Details
- Job Title: HR Officer
- Department: Human Resources and Administration
- Reports To: General Manager
- Location: Dar es Salaam, Tanzania
- Employment Type: Full-time
- Experience Required: Minimum five years of relevant HR experience
- Industry Exposure: FMCG, electrical appliances, solar products, distribution, retail, manufacturing or a related commercial environment
Key Responsibilities
Human Resources Management
- Coordinate daily human resources operations across the organization.
- Ensure consistent application of company policies, employment requirements and established procedures.
- Maintain accurate employee records, personnel files and HR databases.
- Prepare regular HR reports, statistics and management information.
- Advise management and employees on HR-related matters.
- Support the development and implementation of HR strategies, procedures and guidelines.
- Identify HR risks and recommend practical solutions.
Recruitment and Onboarding
- Manage the recruitment process from manpower request through candidate onboarding.
- Develop job descriptions, job specifications and candidate profiles.
- Advertise vacancies through suitable recruitment channels.
- Screen applications and conduct preliminary candidate assessments.
- Coordinate interviews, assessments, reference checks and selection.
- Prepare recruitment recommendations and employment documentation.
- Coordinate employee induction and onboarding.
- Maintain an active talent database for critical and frequently recruited positions.
Performance Management
- Coordinate the company’s performance-management system.
- Ensure employees have current job descriptions, measurable performance indicators and clear expectations.
- Support managers in setting measurable employee objectives.
- Coordinate probation reviews, appraisals and performance-review exercises.
- Identify performance gaps and support appropriate performance-improvement plans.
- Prepare performance reports and recommendations for management.
- Support the connection between performance, development, recognition and career progression.
Employee Relations and Disciplinary Management
- Handle employee-relations matters professionally and confidentially.
- Coordinate disciplinary processes in accordance with applicable requirements and company procedures.
- Prepare show-cause letters, notices, hearing documents, warning letters and related correspondence.
- Maintain complete records of disciplinary cases and outcomes.
- Participate in disciplinary hearings and provide HR guidance.
- Support grievance resolution, conflict management and employee engagement.
- Promote fairness, consistency, confidentiality and procedural discipline.
Training and Employee Development
- Conduct training-needs assessments with departmental managers.
- Develop and maintain annual training and development plans.
- Coordinate internal and external training programmes.
- Maintain accurate employee training records.
- Evaluate training effectiveness and recommend improvements.
- Support career development and succession planning.
- Identify critical organizational skills gaps.
Payroll and Compensation Administration
- Coordinate monthly payroll preparation and verification.
- Maintain accurate employee master data for payroll processing.
- Verify new hires, exits, salary changes, allowances, deductions, overtime and other payroll inputs.
- Coordinate payroll information with Finance, Accounts or external payroll providers.
- Reconcile payroll inputs against HR records.
- Protect the confidentiality and security of payroll information.
- Support compensation and benefits reporting.
- Monitor statutory and company-required deductions in coordination with Finance.
Attendance and Leave Management
- Administer electronic attendance and employee clocking systems.
- Monitor attendance reports and resolve system-related issues.
- Conduct physical attendance verification where required.
- Monitor lateness, absenteeism, early departures and unexplained absences.
- Prepare accurate attendance reports for management and payroll.
- Maintain an updated annual leave roster.
- Administer annual, sick, maternity, paternity and other applicable leave categories.
- Monitor outstanding and accumulated leave balances.
- Coordinate leave planning to support adequate staffing and business continuity.
HR Documentation and Compliance
- Prepare and maintain professional HR documents, including:
- Job descriptions and specifications
- Employment contracts
- HR policies and procedures
- Employee handbooks
- Performance and KPI templates
- Recruitment and interview forms
- Probation and appraisal forms
- Disciplinary documentation
- Leave and attendance guidelines
- Staff-welfare guidelines
- HR reports and management dashboards
- Monitor employment-contract and probation expiry dates.
- Maintain complete, secure and confidential personnel files.
- Ensure HR records are available for authorized audits and management reviews.
- Protect employee information and maintain strict confidentiality.
Employee Welfare and Engagement
- Coordinate employee-welfare and engagement initiatives.
- Monitor employee concerns and escalate significant issues.
- Coordinate staff meetings, welfare programmes and employee communication activities.
- Promote a respectful, positive and productive workplace culture.
- Support management in addressing employee morale and retention challenges.
- Monitor employee turnover and identify possible causes.
Safety, Security and Office Administration
- Support employee compliance with safety, health and environmental requirements.
- Coordinate employee safety awareness and training.
- Maintain relevant employee safety records.
- Support incident and accident documentation where applicable.
- Liaise with security providers on employee-related security matters.
- Support workplace access controls and employee identification processes.
- Coordinate selected office-administration activities.
- Monitor office cleanliness, hygiene, workspace use and workplace conditions.
- Coordinate service providers responsible for basic workplace requirements.
Qualifications and Experience
Candidates should have:
- A bachelor’s degree in Human Resources Management, Human Resource Management and Administration, Human Resources Planning, Industrial Relations, Business Administration with an HR specialization, or a closely related field.
- At least five years of progressive HR experience.
- Practical experience managing general HR functions across the employee lifecycle.
- Strong knowledge of recruitment, performance management, employee relations, disciplinary processes, payroll, attendance and leave administration.
- Experience preparing employment contracts, job descriptions, HR policies and procedural guidelines.
- Experience supporting sales, distribution, warehouse, technical, field and office-based employees.
- Working knowledge of employment and workplace requirements applicable in Tanzania.
- Good knowledge of Microsoft Excel, Word and PowerPoint.
- Experience using HR information systems, payroll applications or biometric attendance systems is preferred.
- Professional HR certification or membership will be an added advantage.
Skills and Competencies
- High professional integrity and ethical standards
- Strong confidentiality and discretion
- Excellent interpersonal and communication skills
- Mature judgement
- Firm but fair employee-management approach
- Strong attention to detail
- Effective planning, organization and follow-through
- Practical problem-solving and decision-making skills
- Ability to work independently with limited supervision
- Strong documentation and report-writing capability
- Confidence in handling sensitive workplace conversations
- Commercial awareness and understanding of business operations
- Strong negotiation and conflict-resolution skills
- Ability to manage pressure and competing priorities
- Results-oriented and accountable working style
- Adaptability in a fast-changing commercial environment
Key Performance Indicators
Performance in the position will be assessed through:
- Timely recruitment and successful retention of new employees
- Completion of probation reviews and performance appraisals
- Percentage of employees with updated job descriptions and performance indicators
- Payroll-input accuracy and timely submission
- Accuracy of attendance, absenteeism and leave reporting
- Timely and properly documented disciplinary cases
- Completion and effectiveness of agreed training programmes
- Quality and completeness of personnel files
- Timely delivery of HR reports
- Employee-welfare initiatives implemented
- Compliance with HR policies and procedures
- Resolution or escalation of employee-relations matters
- Workplace cleanliness and administrative standards
- Coordination of employee safety and security requirements
- Management satisfaction with HR service delivery
Why Join This Organization?
- Take ownership of a broad, generalist HR portfolio.
- Gain exposure across FMCG, electrical appliances, solar products, retail and distribution operations.
- Work directly with management and influence employee-management systems.
- Develop practical experience supporting diverse commercial and operational teams.
- Contribute to performance, compliance, employee welfare and organizational growth.
- Build leadership experience through independent management of critical HR functions.
Application Details
Apply via Email: HR@JobsTanzania.co.tz
Deadline: 29th August 2026
Applicants should submit:
- An updated CV
- A brief application letter
- Copies of relevant academic or professional qualifications
Only candidates meeting the stated requirements should apply. Only shortlisted applicants will be contacted.
