PREMIUM JOB OPPORTUNITY | EMBASSY OF JAPAN IN TANZANIA
Announcement Date: 9 November 2026
About the Role
The Embassy of Japan in Tanzania invites applications from qualified Tanzanian nationals for the position of Personal Assistant to a Senior Diplomat at its office in Dar es Salaam.
Under its agreed recruitment arrangement with JobsTanzania, the Embassy has requested a Premium candidate-access process to prioritise serious, qualified and well-prepared applicants.
The successful candidate will provide administrative and diplomatic protocol support, manage the senior diplomat's schedule, maintain communication with other diplomatic missions, assist with official receptions and undertake translation from English into Swahili.
Only one (1) position is available. The appointment is for an initial period of one year, renewable, subject to a three-month probationary period.
The Embassy retains full responsibility for assessing and selecting candidates. Premium access and preparation support do not guarantee shortlisting or employment.
Position Details
Employer: Embassy of Japan in Tanzania
Position: Personal Assistant to a Senior Diplomat
Available Positions: 1
Duty Station: Plot No. 1018, Ali Hassan Mwinyi Road, Dar es Salaam, Tanzania
Employment Type: Full-Time (40 hours per week)
Contract Duration: One year, renewable
Probation Period: Three months
Eligibility: Applicants must have legitimate Tanzanian nationality.
Sector: Diplomatic Mission, International Relations & Administration
Working Hours, Salary & Benefits
Working Hours: 7:30 AM to 4:30 PM
Lunch Break: 12:30 PM to 1:30 PM
Weekly Working Hours: 40 hours
Overtime: Evening, weekend, public holiday or emergency duties may occasionally be required. Overtime pay will be provided in such cases.
Salary: Salary varies according to the successful candidate's skills and experience. It will be communicated when the Embassy decides to recruit.
Annual Leave & Public Holidays: Granted in accordance with the Embassy's internal regulations and applicable Tanzanian legislation.
Key Responsibilities
- Manage and coordinate the senior diplomat's official schedule.
- Maintain regular communication with other diplomatic missions.
- Draft diplomatic protocol documents.
- Contribute to the organisation of receptions hosted by the Embassy.
- Translate documents or information from English into Swahili.
- Provide other administrative assistance as required.
Eligibility & Minimum Qualifications
- Nationality: Applicants must be Tanzanian nationals.
- Education: Minimum qualification of a Bachelor's degree.
- Ability to fulfil the responsibilities and professional standards required by a diplomatic mission.
The Embassy's announcement does not specify a mandatory degree discipline or minimum number of years of previous work experience.
Required Skills & Competencies
- Strong sense of responsibility in managing the senior diplomat's schedule.
- High level of administrative skills.
- Good communication skills in both English and Swahili.
- Computer literacy, including Microsoft Word, Excel and PowerPoint.
- General knowledge of and interest in Tanzanian politics and diplomacy.
- Interest in and understanding of bilateral relations between Japan and Tanzania.
- Ability to meet deadlines.
- Strong attention to detail and thoroughness in completing assigned tasks.
- Ability to build and maintain effective, amicable professional relationships.
- Flexibility and ability to work effectively as part of a team.
- Personal integrity and an honest, ethical approach to work.
Selection Procedure
The Embassy will select candidates through the following stages:
- Document Screening: Review of submitted application documents.
- Writing Test: Conducted only for applicants who pass document screening.
- Interview: For candidates progressing through the selection process.
Expected Interview Period: Early December 2026.
Interview Location: Embassy of Japan in Tanzania, Ali Hassan Mwinyi Road, Dar es Salaam.
Only candidates selected for further consideration will be contacted.
Mandatory Official Application Form
All applicants MUST use the Application Form provided on the Embassy of Japan's official website.
A passport-sized photograph must be pasted onto the completed application form.
ACCESS THE OFFICIAL EMBASSY APPLICATION FORM
[link available with Premium]
Use the Embassy's prescribed form. Applications that do not follow the specified submission requirements will not be considered.
Required Application Documents
Applicants must prepare all required documents and combine them into one single PDF file, arranged in the following exact order:
- Official Application Form with passport-sized photograph pasted onto the form.
- Short Essay: An essay about recent news that the applicant finds interesting, strictly no more than 500 words. The essay must not include any personal information.
- Tanzanian National Identity Card.
- Police Clearance Certificate.
- Academic Certificates.
- Evidence of Relevant Qualifications: Certificates or other supporting documents, if applicable.
PDF Submission Requirements
- Scan all required application documents.
- Combine the scans into one PDF document.
- Arrange the documents in the exact order listed above.
- Ensure that every scanned page is clear, legible and complete.
- Attach the consolidated PDF to the application email.
Required PDF Filename:
Applicant's Name_Personal_Assistant_Application_2026.pdf
Replace "Applicant's Name" with your own name while retaining the required filename structure.
How to Apply
Qualified applicants must submit the complete application package by email only. Applications submitted through any other method will not be considered.
Official Application Email:
[email available with Premium] [link available with Premium]
Exact Required Email Subject:
Application for Personal Assistant to a Senior Diplomat – 2026
Application Deadline:
20 November 2026
SUBMIT APPLICATION BY EMAIL
[link available with Premium]
The email button opens a draft with the required subject line. You must attach your completed, correctly named PDF before sending.
Important Instructions for Applicants
- Late applications will not be accepted. The closing date is 20 November 2026.
- Incomplete applications or submissions that do not meet the requirements will not be considered.
- The Embassy accepts applications by email only, as one consolidated PDF attachment.
- Ensure that your telephone numbers and email address on the application form are accurate. If the Embassy cannot contact you, you may lose the opportunity.
- All enquiries must be sent by email to [email available with Premium].
- The Embassy does not reimburse costs incurred in preparing or submitting applications.
- Only candidates selected for further consideration will be contacted.
- If you have not heard from the Embassy within three weeks after the closing date, consider your application unsuccessful.
