Administrative Assistant

• Prepare, file, and track documentation, including sample permits, dispatch records, licenses, insurance documents, and compliance certificates
• Maintain organized physical and digital filing systems
• Monitor and update trackers for licenses, permits, certifications, and expiry dates
• Prepare documentation packs for shipments and samples
• Support audit readiness by maintaining accurate and accessible records
• Monitor office supplies and coordinate with vendors (stationery, utilities, maintenance, service providers)
• Prepare payment requests for vendors, suppliers, utilities, and travel expenses 
• Track office maintenance coordination, payments, follow up on receipts, and maintain expense trackers
• Support logistics coordination, including visa applications, flight bookings, accommodation arrangements, and chauffeur services
• Assist with export/import documentation preparation
• Ensure compliance documentation is properly maintained and audit-ready
• Support administrative workflow systems and reporting preparation

QUALIFICATIONS;

• Bachelor’s Degree in Business Administration, Human Resources, Accounting, or a related field
• Minimum of 2 years of proven experience in office administration and documentation handling
• Experience in logistics or operations support is an added advantage

Skills & Competencies

• Strong organizational and filing skills
• High attention to detail and accuracy
• Basic understanding of payment tracking and expense management
• Proficiency in Microsoft Office, documentation systems, and database management.
• Strong written and verbal communication skills
• Ability to follow structured procedures and compliance requirements
• Ability to multitask and meet deadlines

Personal Attributes

• Reliable and trustworthy
• Professional attitude with high confidentiality awareness
• Proactive and willing to learn regulatory and certification processes