HumanValue Consulting Limited is recruiting for a reputable NGO operating in Tanzania. We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support office operations, documentation management, compliance tracking, logistics coordination, and administrative workflows.
This role is ideal for professionals who enjoy maintaining organized systems, coordinating day-to-day administrative activities, and ensuring that important records, payments, and compliance documentation are accurately maintained. The successful candidate will play a critical role in supporting organizational efficiency and operational excellence.
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Key Responsibilities
- Prepare, file, and track documentation including permits, dispatch records, licenses, insurance documents, and compliance certificates.
- Maintain organized physical and electronic filing systems.
- Monitor and update trackers for licenses, certifications, permits, and expiry dates.
- Prepare documentation packs for shipments and sample dispatches.
- Support audit readiness through accurate and accessible record keeping.
- Monitor office supplies and coordinate with vendors and service providers.
- Prepare payment requests for suppliers, vendors, utilities, and travel-related expenses.
- Track office maintenance activities, payments, receipts, and expense records.
- Support visa processing, travel arrangements, flight bookings, accommodation, and chauffeur coordination.
- Assist with export and import documentation requirements.
- Maintain compliance records and ensure documentation remains audit-ready.
- Support reporting preparation and administrative workflow systems.
Qualifications & Experience
- Bachelor's Degree in Business Administration, Human Resources, Accounting, or a related field.
- Minimum of 2 years proven experience in office administration and documentation management.
- Experience supporting logistics, supply chain, or operations activities is an added advantage.
Skills & Competencies
- Strong organizational, administration, and filing skills.
- High attention to detail and accuracy.
- Understanding of payment tracking and expense management processes.
- Proficiency in Microsoft Office applications.
- Experience with document management systems and databases.
- Strong written and verbal communication skills.
- Ability to follow structured procedures and compliance requirements.
- Ability to multitask, prioritize workloads, and meet deadlines.
Personal Attributes
- Reliable and trustworthy.
- Professional and highly confidential.
- Proactive and willing to learn regulatory and certification processes.
- Strong team player with a positive attitude.
Why Join This Organization?
- Opportunity to work within a respected NGO environment.
- Exposure to compliance, logistics, administration, and operational support functions.
- Professional growth and career development opportunities.
- Collaborative and mission-driven work environment.
- Opportunity to contribute to meaningful programs that create positive community impact.
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Application Details
Position: Administrative Assistant
Employment Type: Full-Time
Expected Start Date: 1 October 2026
How to Apply
Interested candidates should submit:
- Updated CV
- Cover Letter
- Relevant Academic Certificates
Applications should be sent to:
📧 hr@jobstanzania.co.tz(or designated HumanValue recruitment contact)
Subject Line: Application for Administrative Assistant Position
About HumanValue Consulting Limited
HumanValue Consulting Limited is a professional Human Resources and recruitment consultancy that helps organizations attract, assess, and retain high-performing talent across Tanzania and East Africa.
HumanValue Consulting Limited
Unlock Human Potential.
