U.S. Mission Tanzania – Embassy Dar es Salaam

📍 Dar es Salaam, Tanzania | Full Time | Permanent Appointment | Administration

Salary: USD 47,731 per year
Grade: FP-0120-8 | 1 Position
Application Deadline: 1 October 2026

The U.S. Mission in Tanzania is seeking an eligible and qualified Office Management Assistant to support the Political and Economic (POL-ECON) Section at the U.S. Embassy in Dar es Salaam.

The position provides administrative support across office operations, correspondence, records management, official visits, travel arrangements, Leahy Vetting, time and attendance administration, security-related functions and other administrative requirements.

The successful candidate will work under the supervision of the American Political/Economic Chief and will play an important role in ensuring efficient administrative operations within the section.

This is a full-time position of 40 hours per week, with an advertised salary of USD 47,731 per year. The appointment is listed as permanent, with appointment details stating not to exceed five years.

⚠️ Important Eligibility Requirement

This vacancy is specifically for U.S. Citizen Eligible Family Members (USEFMs) – All Agencies. Although the vacancy page's hiring-path field displays “Open to the public,” the position title and specific eligibility section restrict the vacancy to USEFMs.

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AVAILABLE VACANCIES

1. POL-ECON Office Management Assistant

Hiring Agency: Embassy Dar es Salaam
Positions: 1
Duty Station: Dar es Salaam, Tanzania
Schedule: Full Time – 40 hours per week
Telework: No
Travel: Occasional
Grade: FP-8
Salary: USD 47,731 per year

KEY RESPONSIBILITIES

Office Administration – 50%

The Office Management Assistant will support the administrative requirements of the Political/Economic Section.

Responsibilities include:

• Manage administrative functions and requirements of the Political/Economic Section.
• Manage the flow of correspondence, files and other office information.
• Distribute cable traffic, office mail and newspapers.
• Maintain inventories and order office supplies.
• Arrange GSO and other ICASS services when required.
• Prepare routine correspondence.
• Draft memoranda, letters, diplomatic notes and cables as required.
• Serve as timekeeper for the Political/Economic Section.
• Prepare time and attendance documentation.
• Support new arrivals and other administrative requirements.

Leahy Vetting – 10%

Responsibilities include:

• Provide administrative support for the Mission's Leahy Vetting programme.
• Monitor the vetting workflow.
• Ensure accurate entry of required information into INVEST software.
• Support timely submission of vetting information to Washington, D.C.
• Coordinate contributions from relevant interagency participants and sponsoring officers.

Records Control Management – 10%

The successful candidate will:

• Maintain Political/Economic Section documents.
• Manage correspondence and reports.
• Support proper information retention.
• Maintain effective filing systems.
• Facilitate retrieval of records.
• Support proper destruction and disposition of records in accordance with applicable regulations.

Travel & Visit Management – 20%

Responsibilities include:

• Support electronic country-clearance requests.
• Coordinate travel arrangements for official visitors.
• Provide administrative assistance to control officers.
• Prepare representational and travel vouchers.
• Assist with securing travel arrangements.

Security Functions – 10%

The Office Management Assistant will:

• Escort uncleared personnel and visitors in sensitive areas of the POL-ECON Section.
• Perform floor-warden responsibilities.
• Implement approved measures supporting the security of information, property and personnel.

QUALIFICATIONS & EXPERIENCE

Education

Applicants must have completed High School.

Professional Experience

Applicants must have:

• At least two (2) years of previous work experience related to providing administrative assistance.

LANGUAGE REQUIREMENTS

Applicants must have:

• Fluent English proficiency in speaking, reading and writing.
• The position may also require the ability to translate.

KNOWLEDGE, SKILLS & ABILITIES

Candidates should demonstrate:

• Knowledge of general administrative functions within an office environment.
• Extensive word-processing experience using Microsoft Word or a similar programme.
• Strong administrative organisation capabilities.
• Ability to manage office records and correspondence.
• Ability to support official travel and visits.
• Ability to obtain and maintain the required Top Secret security clearance.

SECURITY REQUIREMENTS

All selected candidates must be able to obtain and maintain a:

🔐 Top Secret Security Clearance

Selected candidates will also be subject to a background investigation and must be able to begin work within a reasonable period—stated as four weeks—following the necessary agency authorisations and clearances.

SALARY & BENEFITS

💰 Salary: USD 47,731 per year

The U.S. Mission states that it offers a competitive compensation and benefits package for eligible employees. Benefits applicable to Eligible Family Member applicants should be discussed with the HR Office.

APPLICATION DETAILS

Employer: U.S. Mission Tanzania – Embassy Dar es Salaam
Announcement Number: DaresSalaam-2026-022
Position: POL-ECON Office Management Assistant
Location: Dar es Salaam, Tanzania
Positions: 1
Grade: FP-8
Salary: USD 47,731 per year
Schedule: Full Time – 40 hours per week
Application Period: 17 September – 1 October 2026
Eligible Applicants: U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

HOW TO APPLY

Eligible candidates should submit their application through the U.S. Mission's ERA recruitment system using the “Apply to This Vacancy” option.

Applicants should ensure their ERA application clearly addresses:

• Relevant administrative experience.
• Education.
• English-language proficiency.
• Microsoft Word/word-processing experience.
• Job-related knowledge and skills.
• All other requirements contained in the vacancy.

Applications can be edited before the closing date. An incomplete application may result in disqualification.

REQUIRED DOCUMENTS

All applicable documents must be uploaded with the application.

Required documents include:

• High School Completion Certificate/Diploma.
• Passport.
• Resume/CV.

Eligible Family Member applicants may also be required to submit:

• Sponsor's Travel Orders/Assignment Notification or equivalent.
• Passport copy.
• DD-214, Veterans' Affairs letter or other supporting documentation, where applicable.
• SF-50, where applicable.

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For this vacancy specifically, eligible candidates should ensure their application demonstrates their two years of administrative-assistance experience, English proficiency, office administration knowledge and Microsoft Word/word-processing experience.

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📱 +255 722 377 968

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